Thursday June 3, 2021 By David Quintanilla
How to Host a Successful Virtual Event: 10 Tips

Many individuals use the web to attach with family and friends. However digital occasions are additionally an economical technique to join with different professionals. Throughout the COVID-19 pandemic, a variety of enterprise, networking and social life shifted on-line, and the digital occasion business is presently booming.

On this article, we’ll discover what digital occasions are, how they work and how one can host an enticing occasion that can have your friends coming again for extra.

What are virtual events?

Virtual events are events held online. Depending on the purpose, they can be hosted in the form of invite-only webinars, publicly available live streams, online conferences requiring paid passes or informal social media events, e.g. live tweeting or AMA (ask me anything) sessions.

Virtual events usually take place on online platforms like Instagram, Twitter or Clubhouse where you can connect with your audience via video chat or voice call. There is also a growing market of specialized virtual event platforms for webinars and conferencing.

The biggest benefit of hosting a virtual event is that it’s relatively inexpensive — no need to rent out space! In addition, you can speak to a global audience from the comfort of your own home.

However, there are some disadvantages to hosting virtual events, too — namely that you’re not physically in front of your guests. Some attendees might feel disconnected or will have trouble focusing on what you’re saying as they struggle with video and audio quality, poor soundproofing or background noise.

Types of virtual events

While you can host a virtual event for virtually any reason and occasion (no pun intended!), here are some popular types of virtual events:

Virtual networking events

Virtual networking events allow attendees to come together and network in a virtual environment. A wide range of networking events can be hosted, including happy hours, after-work get-togethers and more.

Virtual team-building events

Virtual team-building events allow participants to engage in a variety of team-building activities and build team morale, all from the comfort of their own home offices.

Virtual fundraising events

It was once difficult for a charity or non-profit to have their voice heard, but with new technological advancements, virtual fundraising has taken off and is one of the most popular methods of raising money online.

Virtual hiring events

Virtual hiring events offer a great way to narrow down the applicant pool and identify qualified candidates without requiring employers to spend too much time or money on recruiting.

Virtual shopping events

Experts believe that live stream shopping is the next big thing in social media and e-commerce. Virtual shopping events are essentially online product demos where attendees can virtually “shop” for clothes, cosmetics and other products.

Head to our Social Media Updates site to learn about Facebook’s virtual shopping event, Live Shopping Fridays.

shopping live stream with host presenting makeup products

Supply: Facebook

Digital social occasions

Digital occasions will not be all enterprise. You may as well arrange small, casual digital social occasions, and, for instance, play board video games on-line with your loved ones or mates.

Digital occasion concepts

Now that you already know why you may wish to throw a digital occasion, right here’s the how. Think about these dwell occasion platforms and codecs to your subsequent large on-line get-together.

Dwell tweeting

Dwell tweeting is actively posting tweets, providing commentary to a dwell occasion that your viewers is conscious of and certain following — for instance, a live performance, convention or sporting occasion.

Digital workshops

This kind of occasion is the proper means to supply hands-on coaching when offering conventional dwell face-to-face instruction is unimaginable. They’re additionally nice for coaching the place there may not be sufficient area to accommodate all contributors.

Digital conferences

Digital conferences assist you to host massive gatherings with out the necessity for a dear venue or a giant group. Like their conventional, in-person counterpart, digital conferences present loads of alternatives for attendees to work together with each other and collaborate on new concepts.

AMA on Reddit

AMA stands for “ask me something” and is a means for folks to get actual responses from somebody they’re excited by. You can begin an AMA by happening Reddit and asking others, “Am I attention-grabbing sufficient to do an AMA?”

If you reply questions in your publish, make certain that your solutions are thorough in order that the viewers has a way of who you might be and what’s essential to you. A greatest observe is for these concerned with the AMA to incorporate hyperlinks again to their website or social media profiles to get new potential followers.

Bill Gates AMA post on Reddit

Supply: Reddit


Webinars are a straightforward technique to join with different professionals from everywhere in the world. Internet hosting a webinar is an effective way to construct your status and develop your community within the digital area.

Social dwell streams

Dwell streams on platforms like Instagram or Fb may help you make connections with current and potential clients, and different folks in your business or area of interest. They’re an effective way to construct consciousness to your product, share new concepts and opinions, introduce your self to potential shoppers and develop your attain.

10 ideas for internet hosting digital occasions

Internet hosting a digital occasion could be a daunting job, nevertheless it doesn’t should be. There are some nice ideas and greatest practices that can assist you to guarantee your digital occasion is profitable and leaves everybody with a tremendous expertise:

1. Set clear targets from the beginning

Earlier than you get to planning the agenda of your digital occasion or selecting the most effective digital occasion platform, ensure you know why you wish to throw an occasion. Set SMART targets, and ensure the entire group accountable for the challenge understands what you wish to obtain.

SMART goal graph explaining the acronym

Supply: The Reserves Community

2. Select the suitable platform to host your digital occasion

There are many platforms that provide totally different options, from co-hosting with one other group or firm to superior moderation instruments.

3. Select the suitable time to your occasion

You wish to have in mind how many individuals will be capable of attend, whether or not or not they’re in several time zones and the way a lot time you want for Q&A.

Keep in mind: Completely different international locations have totally different vacation schedules!

4. Promote your digital occasion

Don’t plan on an viewers coming to you – ensure you promote your occasion effectively prematurely so attendees know when it’s taking place and the way they will take part.

5. Develop a transparent agenda that features audio system and timeframes

You don’t need your attendees to be ready round for lengthy intervals of time. Present a transparent agenda with the timings clearly marked and embody any related hyperlinks, in order that contributors can plan forward.

6. Embody moderators at your occasion

You wish to ensure you have sufficient moderators available throughout your digital occasion in case issues get uncontrolled. Keep in mind: Not everyone seems to be as well mannered on-line as they’re offline!

7. Interact your viewers

Your viewers doesn’t want an “hour lecture” – as a substitute, plan actions that contain energetic participation. Encourage your contributors to have conversations with each other — and to ask the hosts questions.

8. Put together to troubleshoot

You may wish to think about using multiple platform. Simply in case there are any technical difficulties along with your video or audio, you possibly can swap over to a special service and proceed the occasion as deliberate.

9. Ship out a post-event observe up

Be sure you talk along with your contributors about how they will get entry to recordings of the occasion afterwards. This may also encourage them to affix once more subsequent time!

10. Debrief

As soon as the occasion is over, take a while to attach along with your group and go over what labored and what didn’t. That means, you may be higher ready to your subsequent digital occasion!

Digital occasion platforms

If you happen to’ve by no means hosted a digital occasion earlier than, certainly one of these 4 platforms will assist you to get began.

Instagram Dwell

When you have a giant following on Instagram, dwell streaming on the platform is your greatest guess. Use Instagram Dwell Rooms to host a stream with as much as 3 different audio system. Your viewers will be capable of touch upon the stream and ask questions, and it is possible for you to to entry the stream’s analytics when you’re completed.


This quickly rising audio app is ideal for occasions which might be extra of a dialogue than a presentation. You may ship out occasion invitations with hyperlinks to create rooms, after which anybody who has the app put in will be capable of pay attention in and touch upon what’s being mentioned dwell.

When you have a big following on Twitter, attempt the platform’s alternative to Clubhouse — Twitter Spaces.

And for those who’d wish to study extra about Clubhouse, take a look at our guide to the Clubhouse app, the place we discover how it may be utilized by companies.


GoToWebinar is a well-liked digital occasion software program good for occasions with a restricted variety of attendees. The screenshare possibility ensures that everybody can see all slides in real-time and ensures an important attendee expertise.


A straightforward-to-use no-download webinar software. BigMarker means that you can create digital whiteboards to your dwell occasion. Attendees can touch upon the board and publish questions in a bunch chat in real-time.

Digital occasion examples

If you happen to’re in search of inspiration, listed here are some examples of digital occasions that companies and influencers have hosted throughout social media and past.

Profit Cosmetics’ make-up tutorials on Fb Dwell

Greater than 2.4K viewers tuned in to learn to create a brow-mazing glow-up.

This Halloween, we’re serving up some main forehead INSPO! 😉🎃 We’re right here with the BOO-tiful @SabrinaXMakeup at this time, and she or he’s going to indicate us create a brow-mazing glow-up.

Posted by Benefit Cosmetics on Thursday, October 25, 2018

The Earful Tower Podcast’s dwell Pub Quiz

Oliver Gee, host of The Earful Tower podcast, hosts Parisian-themed trivia occasions from his YouTube channel—and even affords prizes for the winners.

Garth Brooks and Trisha Yearwood’s Fb Dwell live performance

The nation superstars held a jam session on Fb Dwell, taking requests from followers head of time and throughout the broadcast.

Monday evening at 7pm ET the Queen and I are enjoying your requests throughout #StudioG! Put up your tune requests under and…

Posted by Garth Brooks on Friday, March 20, 2020

Antron Brown’s behind-the-scenes tour on Twitter

The NHRA driver confirmed Twitter viewers round his store, which homes dragsters and trophies, amongst different gearhead treasures.

Dwell baking classes from LinkedIn’s government pastry chef

LinkedIn’s pastry chef exhibits members make croissants and bread pudding.

Purple Mattress’ sleepy Fb Dwell

Greater than 295K folks watched this 45-minute video of a lady yawning and brushing her wig.

Expensive Sleepless, we’re right here to assist. We current A Lady Who Cannot Cease Yawning and Brushing Her Hair. Completely happy slumber.

Posted by Purple on Monday, Might 1, 2017

Lunch Doodles by Mo Willems

On daily basis at lunchtime the Kennedy Middle Training artist-in-residence hosts doodle periods for youths on YouTube.

Lululemon’s Yoga livestreams

The yoga model’s international ambassadors are main exercise, meditation, and yoga courses on Instagram dwell.

On-line exhibitions by VanGogh Museum

The VanGogh Museum in Amsterdam lets followers take tours of gallery from the consolation of their sofa.

British Museum opens its doorways to Google Avenue View

Greater than 60 galleries of the British Museum may be visited from Google Avenue View.

Hearth Drill Fridays goes digital

Jane Fonda’s group takes local weather activism on-line with digital rallies each Friday.

Girlboss Rally goes digital

Girlboss founder Sophia Amoruso plans to host her model’s annual convention completely on-line this yr.

Skift’s Enterprise Journey On-line Summit

Skift will use Zoom to host this online summit that includes a number of audio system and attendees. Visitors have the chance to ask questions and could have entry to a recording of the occasion.

3% Convention livestreamed displays

This group—based to treatment the truth that solely 3% of artistic administrators had been girls—affords livestreaming of its conferences for reduced costs. The group additionally frequently hosts Instagram Story takeovers to encourage followers.

Hootsuite may help you promote your digital occasions on social media and join with attendees. Schedule all your social media posts, interact with followers, and measure efficiency from one dashboard. Attempt it free of charge.

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